Many industries continue to communicate and send documents through fax. Signed contracts. Written authorizations. Filled-out forms. Hand-written prescriptions.
Key drivers are compliance rules, the need for greater security, legal requirements, or the fact that writing and paper documents are common communications means.
These industries typically also have regulatory requirements for holding data and records securely. For example, health records must be kept seven to 10 years, or even longer if the patient is a minor. Leases and contracts should be held at least 10 years, or experts recommend, permanently. Such data may be called on later for review or litigation.
GFI FaxMaker with GFI Archiver, available together as part of GFI Unlimited, is a high-value choice to make faxing easier and to meet your record retention requirements.
GFI FaxMaker comes with a pre-built connection to GFI Archiver. In your FaxMaker configuration options, you simply click on “archiving” and select GFI Archiver as your database archiving option.
GFI FaxMaker can copy all inbound and outbound faxes to an email address. You can then use GFI Archiver to archive the contents of this mailbox. With this archiving system, you can search, find, and see the contents of a fax document or email in your archiver database.
Digital archiving is inherently safer to meet your legal, regulatory or compliance requirements. Paper-based systems degrade over time, with ink fading and paper disintegrating. These systems are also far more vulnerable to inadvertent destruction or loss through fire, flood or other event.
GFI Archiver with GFI FaxMaker automatically indexes every fax and email message, attachment and file before it is saved. Users can build complex search rules based on date, sender, recipient and keywords. GFI Archiver also features a fast search option that includes exclusion parameters like “and,” “or” and others, enabling users to perform more targeted searches.
PRICING IS PER USER/MAILBOX, PER YEAR. TAXES NOT INCLUDED.
FaxMaker & Archiver
As part of