Extract business intelligence
from your email archive.

MailInsights is the mail archive data-mining tool you’ve been looking for.
An integral part of GFI MailArchiver™, the popular email management solution
for Exchange Server, MailInsights allows you to leverage business intelligence
through reports that help decision-makers make better-informed choices.

Communications flow	Webmail usage	Email responsiveness	Outside office hours
Email storage	Inactive accounts	Inappropriate words	Internal spammers

Messaging patterns.

MailInsights identifies them.

Concerned about employees illicitly speaking to the competition? The Communications Flow Report shows you who your employees, or groups of employees, are communicating with on a regular basis. This information can help management identify which users are most productive and show you communication networks as they build within the company. So if an employee leaves your company abruptly, their replacement can pick up right where they left.

Download a sample report (PDF, 893kb)

Speed stuns.

Know who you can count on.

Some of your employees realize this. Others may be losing opportunities or damaging your hard-earned reputation by not responding to emails in a timely manner. MailInsights’ Email Responsiveness Report will help you identify the fastest and slowest responders within a group – while also working out the average response rate.

Download a sample report (PDF, 476kb)

Corporate email is a tool.

Ensure it is used productively.

Just like any other business tool, corporate email should be predominately used for work purposes. And while your employees may appear to be doing just that, hammering away their keyboards – are they? The Webmail Usage Report will show you what percentage of emails being sent by a particular employee are going to free web-based email providers such as Gmail, Hotmail and Yahoo! Mail.

Download a sample report (PDF, 152kb)

Lower email storage costs.

Only store the essentials.

Even though the cost of storage is going down, the average file size sent by email is increasing. GFI MailArchiver offers you retention policies based on file type and sizes, and the Email Storage Report in MailInsights shows you what is being stored in the archive and by whom. Use this report to alert users and to create the appropriate retention policies and win back control of your storage costs.

Download a sample report (PDF, 275kb)

Prevent security breaches.

Discover inactive email accounts.

Inactive email accounts pose a security threat to your system because each one offers an unnecessary entry point into your network. Inboxes which are not being used also account for a significant amount of storage space that can be allocated to active users. The Inactive Accounts Report will highlight these accounts, allowing you to take immediate remedial action.

Download a sample report (PDF, 69.9kb)

Keep emails clean.

Your employees’ words matter.

Inappropriate emails can land your company in hot water with harassment lawsuits. You can tell a lot about a user and their habits by the words used in their emails, which is why the Inappropriate Words Report in MailInsights will help you track and manage offenders.

Download a sample report (PDF, 508kb)

Find and stop internal “spammers”.

We receive enough unwanted mail.

Some people need to communicate messages to a wide audience on a regular basis, but others include many colleagues in CC even when they are not directly involved. These extra emails are a great waste of time and adversely affect the productivity of the people receiving them. The Internal Spammers Report will help you identify potential time-wasters and protect your resources.

Download a sample report (PDF, 272kb)

Track after-hours activity.

Spot suspicious trends as they happen.

The Out of Office Report is a useful tool to help you track and find spikes in after-hours activity so you can investigate and address any issues, such as data leakage or illicit activity, before it is too late.

Download a sample report (PDF, 264kb)