One of the most time-consuming jobs any SAP user can have is that of physically printing invoices, order forms, statements of accounts and so on, and having to manually place in envelopes and post.
Not only is this a labor intensive practice, but it is also expensive. Postage, envelopes, paper and ink all add to operating costs.
A better way to operate
The good news is that SAP 4.7 and beyond has functionality to make use of SMTP servers. This gives you the ability to use network fax servers to automate the process of sending and receiving faxes electronically. SAP has an entry in its configuration allowing an SMTP node to use FAX. When configuring this node, you can specify the domain to use for the fax server. This is where GFI FaxMaker comes into play.
GFI FaxMaker works with just about any SMTP email server, including cloud-based solutions. You just have to configure SAP to send faxes to NUMBER@faxmaker.com. You no longer have to print your documents out and post them, you can automatically send those documents to a fax number straight from within SAP.
So for those customers you usually need to deliver paper-based documents to from SAP, you can now fax automatically. This means you save enormous amounts of employee time, you save on consumables and in a lot of cases, you will save on the cost of postage, as a fax tends to be cheaper than the cost of a stamp. It also means that your customers and the people you do business with receive the information in a much more timely fashion.
GFI® has a knowledge base article and a help file for integrating the two applications and there have been many SAP user forums posts describing the setup of GFI FaxMaker with SAP to assist anyone wishing to trial the two solutions.
Forums of use:
About GFI FaxMaker
GFI FaxMaker is a leading network fax server software solution. It is highly competitively priced and is used by thousands of businesses around the world. It makes sending and receiving faxes an efficient, simple and cost-effective process and solves the problems associated with manual faxing.
GFI FaxMaker has all the rich features you would expect from a business-grade network fax server. Not only can you use GFI FaxMaker in an analog, ISDN or Fax over IP environment but you can also use it with online fax services. This gives you the added benefit of being able to connect to online fax services.
No phone lines, modems, fax boards or complex PABX setups required! Read more
Download version of the software here