GFI MailArchiver™ - Features

MailInsights provides an easy-to-use web-based interface that lets companies securely generate PDF reports on demand. The reports help businesses reduce risk and manage email productivity through actionable information.

Click here for more information about how GFI MailArchiver can extract business intelligence from emails

While other products do offer Outlook integration, GFI MailArchiver does so without using stub files; a method that is discouraged by Microsoft as it creates problems for administrators. Using stub files, small portions of each email are still left in the Exchange Server store, creating a negative impact on server performance. GFI MailArchiver’s stub-free approach to Outlook integration is an industry first. GFI MailArchiver also provides administrators with full real-time synchronization of all folders and email in the Exchange mailbox.

GFI MailArchiver features a graphical, dynamic dashboard that displays the status of various archiving processes. This makes it easier for the administrators to spot potential errors before they can happen.

In order to make the admin experience as simple as possible, GFI MailArchiver features a streamlined installation process which can automatically configure Exchange journaling and folder synchronization.

GFI MailArchiver gives you even more savings by compressing (and decompressing) attachments on the fly, which makes better use of your storage resources as compared to storing attachments in the Exchange stores. GFI MailArchiver also archives only one copy of attachments sent to multiple recipients.

With GFI MailArchiver, users benefit from a near ‘unlimited’ mailbox – with easy access to their email at all times – because the software archives email in an SQL database and not on Exchange. With fewer storage demands, a smaller Exchange store and no stub files left on the server, administrators will notice a marked increase in performance.

The GFI PST Exporter uses the GFI MailArchiver Import Service to transfer emails to an archive store without any end-user intervention. Agents save extracted emails in a destination folder and the GFI MailArchiver Import Service then imports the extracted emails into a GFI MailArchiver archive store.

Under the Sarbanes-Oxley Act 2002 and Security and Exchange Commission (SEC) rules, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certifiably correct data. Companies must retain all correspondence created, sent, or received in connection with an audit or review of a public company for a period of seven years, during which time these records must remain non-erasable and non-rewritable. This includes any electronic records such as email, particularly relating to subjects, departments or individuals involved in auditing procedures. Failure to comply is a crime, punishable by up to 10 years in jail.

Also, if required, you can instruct GFI MailArchiver not to archive email to and from particular users; for instance, it is possible to not archive the email of the IT group.

GFI MailArchiver supports and runs on the most common virtualization technologies in use, namely VMware, Microsoft Virtual Server and Microsoft Hyper-V.

To do this, the Outlook connector needs to talk to the GFI MailArchiver server; but what happens if the user is out of the office? GFI MailArchiver’s Offline Access feature gives the user the functionality to access an administrator-configurable (default 30 days) amount of emails that are cached on the client. Unlike PST files which are hard to manage and email can be lost if the PST is corrupted, the cache that is created on the client’s side can be completely rebuilt and is managed automatically by GFI MailArchiver.