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GFI MailArchiver®: The Best of Both Worlds

on January 23, 2013

Two things that make me happy are cake, and being able to have one’s cake and eat it.  And when the latter means being able to come up with best case scenario solutions for my customers, it makes me even happier.

You see, I have been pondering the whole Cloud VS On-premise conundrum.  Does one approach exclude the other?  Cloud is certainly today’s big thing, but does it mean there is no place for your trusty on-premise solutions anymore?  Specifically, what does it mean for potential and existing customers of GFI MailArchiver?

Many companies are moving their email and other business services to the Cloud.  The demise of Windows SBS, meaning companies are moving to cloud-based Office 365, and the growth in popularity of Google apps for business make this a natural step for small businesses.  And why not?  The potential benefits and flexibility of cloud-based business solutions are undeniable.

But what does that mean for a company’s archiving solution?  Does that need to ‘go Cloud’ too?  Not necessarily.  In fact, maintaining an on-premise archiving solution could be a smart move.  You get to enjoy the benefits and flexibility of a cloud-based email service, and yet still remain in control of what is unquestionably your most important source of company information – your complete communications history.  Remember, we are potentially talking not just about email, but documents, fax and text messages*, voicemail** and all associated attachments here too.

So, an on-premise archive of all company communications and business critical documents is the ultimate worst case scenario backup when you lose connection with the outside world – dare I say it – your silver lining during a cloud-burst.  For some, the thought that a copy of what matters most to their business is still under their own roof, is the ultimate in peace of mind.

If business continuity is not enough to persuade someone to keep a foot in both the on-premise and cloud camps for archiving, then legal compliance and potential e-discovery requests are further reasons that a company might hesitate before leaving their businsess-critical data completely out in the wild.  Cloud-based archiving services often offer some level of e-discovery and compliance features, but not necessarily at the granular level that would make the retrieval of all the relevant data quick and easy when faced with an urgent legal issue.

Finally, and to my mind most important of all, is the potential gold mine that your on-premise archive can be.  When you think of the valuable data held in the archive – sales negotiations, legal documents, confidential conversations, customer opinions – all this information has the potential to help managers identify business issues and drive business strategy.  So long as you have an archiving solution with the reporting tools that allow you to tap into it, that is.

The answer?  GFI MailArchiver, of course.  Then you really can have your cake and eat it.  In fact, somebody put the kettle on…

*If used in conjunction with a fax service like GFI FaxMaker®

**If you are set up to receive voicemails as email attachments

Ana Luisa Estay January 23, 20134:27 pm

It is so true and important all you describe, now I would like to know how the archiver finds old document or email attachment, how is it classified?

Kate Bolton January 29, 201312:13 pm


Thank you very much for your comment and question. It is always great to get feedback!

GFI MailArchiver makes searching for emails, attachments and documents quick and easy. When an email or document is stored, it is broken down into individual words, which are then indexed and stored in the archive. Users are then able to build simple or complex search queries based not only on sender, recipient, or date, but also on the content of the email or attachment – simply enter the keyword(s) you are interested in and MailArchiver will match the keyword(s) to any email, document or attachment in the store.

Hope this helps. Feel free to get in touch with more questions.

Dom February 6, 20135:41 pm

We’re a GFI reseller, security products though normally, and are just wondering – doe this solution archive from the Email CLient (Outlook) or the back-end (local or cloud Exchange, Zimbra etc.). We have a mix of SMB clients, one of whom with Outlook 2010 client/Zimbra Hosted email server/2012 local domain, and was wondering if it would fit in?

Ian Bugeja February 7, 20134:09 pm

Hi Dam

We offer archiving for both scenarios. GFI MailArchiver can archive from an IMAP mailbox by configuring journaling (or mirroring).

Alternatively GFI MailArchiver can archive manually from within Microsoft Outlook. This is totally transparent from the underlying mail server and requires zero configuration on the mail server’s end.

Hope this clarifies your query. Should you require further information let us know.