Follow GFI:
Find us on Facebook Follow us on Twitter Find us on Linkedin Subscribe to our RSS Feed Find us on YouTube Find us on Google+
 
 

Five essential tips to ensure corporate email compliance

The world of email compliance is a complicated one. Not only do you have to cope with an alphabet soup of acronyms describing regulatory bodies, you also have to decipher reams of compliance requirements for your industry. In an effort to ease that burden, we have put together this quick guide on how to help your organization. While email compliance is far too complicated to cover in a short presentation, the tips included here are useful in handling that responsibility.

http://www.youtube.com/watch?v=nctti5nKUMc

Comments
David Toruba May 3, 201211:31 am

Being compliant is absolutely paramount, but does it not create additional security risks to have e-mail archiving enabled on a mobile device that can be easily lost or stolen? Obviously, smart security and intelligent use of passwords can help prevent this long enough to disable the device’s access, but it seems like in order to be compliant with the law you have to set yourself up to deal with some unpleasant risks.

Kevin Magler May 5, 20125:08 pm

I agree with David. Minimal email if not nothing at all should be stored in mobile devices. Read, sync and delete (though, I don’t know how to delete email from my phone without risking deleting it, as well from the server).

Besides, there is no need to archive emails in whatever device has been used to access those emails. I believe that the email archiving solutions will store them once it passes through the company server. Am I right or am I right.

Another concern for me would be knowing what is the legal requirement for a government agency to get access to the emails we archive. Would a simple letter from them be necessary or should it go through a court order before we allow anyone to get access?

Sonny Rosales May 26, 20124:15 pm

Unforgivable, indeed! No matter how small a company you are, complying with government regulations is very important, especially since there are affordable solutions available. And people should always remember how regulators can make it so difficult for organizations who won’t follow.

But, I still don’t know how emails in my smartphone can be stored that is compliant with email regulations. It would be helpful we are abreast on these things. Sometimes the tools for us to use to remaing compliant are a bid late compared to how user behaviour has changed. Maintaining compliance even with the use of smartphones is necessary. Hopefully, we will be guided soon.

 
Curtis July 17, 20124:53 pm

We have found that in order to do this you need to have a smtp rule or server that is set to forward all sent email to your archive server. For all received email this should have already been handled by the archive upon receipt. There really is no viable option for storing email on a smartphone that will insure you have access to this information for e-discovery.

 
 

Related Videos

 

Faxing In The Healthcare Industry – HIPAA Compliance

on July 9, 2013

http://www.youtube.com/watch?v=CwThd-_vWvA The security provision of HIPAA demands that healthcare providers take reasonable care to protect the confidentiality of protected healthcare information (also known as PHI). Traditional fax machines don’t qualify, making network fax servers the only way to safely and …

0

Faxing Efficiency Through Automation

on May 9, 2013

http://www.youtube.com/watch?v=Msk7ObS7GiI While faxing may be viewed as legacy technology, it’s far from that. Faxing has moved on along with the rest of the world to become a fast, efficient method of communication. In many countries, it is still the only …

0

Faxing Efficiency Through Automation

on April 22, 2013

http://www.youtube.com/watch?v=Msk7ObS7GiI While faxing may be viewed as legacy technology, it’s far from that. Faxing has moved on along with the rest of the world to become a fast, efficient method of communication. In many countries, it is still the only …

0

Email security solutions: On-premise vs. hosted

on June 14, 2012

Email security is available both as an online service and as an on-premise solution — but which is a better fit for your business? Learn which delivery model is best for you through this quick video. http://www.youtube.com/watch?v=lLC5Vaf_j-c

1

HIPAA – IT compliance

on May 9, 2012

HIPAA is the Health Insurance Portability and Accountability Act that regulates the creation and handling of personal healthcare information. If you create or handle personal healthcare information, that is data that can be tracked back to an individual, then you …

2