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7 Reasons to Consider Cloud Anti-Spam

on February 8, 2012

Why should you consider cloud anti-spam?

Spam is a headache for both users and administrators. You know the drill – the company invests in good anti-spam and anti-phishing software hoping to put an end to the unsolicited mail headache. But what happens when there’s a network outage or an on-premise mail server failure? And what about users who want to access their work email when the mail server is offline? Not to mention the overworked IT admin who needs to make sure filters are updated, has to dig through the quarantine folder for that alleged false positive and provide user reports; the task list goes on and on.

Although the on-premise solution may have solved your anti-spam problem, there is still that nagging doubt ‘what if?’ There is a simple answer. All it takes is a good cloud anti-spam and anti-malware service that can be combined with the existing on-premise solution or on its own – so long as it meets the following requirements:

 

1. Email continuity

What does this mean? In the event of an outage or server failure, your emails are not lost but kept in a queue. If you have an internet connection available, you can access a webmail console and check, respond to, and send emails from there – ensuring email continuity.

 

2. No single point of failure

Consider this: Unlike your email server which is often a single point of failure, the hosted provider, which is filtering your email, uses multiple systems across multiple datacenters working 24/7 to ensure you are getting maximum scalability and reliably. No more worries about the possibility of failures, no expenses for the latest and best technologies – you just invest in the best and they do all the rest for you!

 

3. Inbound and outbound spam filtering

As you would expect, a good anti-spam solution filters spam before it reaches your users’ inboxes, however, you should also make sure the service provider offers outbound spam filtering as well. Why? Email is not one-way traffic; employees send and reply to emails; this means that some emails may contain inappropriate content or attachments. Furthermore, if one of your machines has been infected and is used as a bot to send out spam, you need outbound filtering to stop this from happening and, more importantly, to protect your organization’s reputation.

 

4. Automatic email digests for users

Wouldn’t life be easier if users could automatically receive a summary of any spam or suspected spam messages, identify any false positives and release them from quarantine with just one click – without having to call the IT desk? This is also possible with a good cloud anti-spam solution and users can decide when and how often they want to receive the reports.

 

5. Individual junk email quarantines

A good cloud anti-spam service will allow the administrator to empower users to manage their quarantined spam. This enables employees to check their spam quarantine for any genuine email caught by the spam filters without having to bother the busy IT people with queries.

 

6. Save time and money

Money matters – we all know this. With cloud anti-spam you’ll be saving money on hardware, operating system, software, maintenance and the time spent on managing and configuring the software – the provider will be taking care of this.

 

7. The latest and best technologies

Keep in mind that the cloud anti-spam service uses the latest and best technologies to reduce risk, and clean your email from spam and email threats. It is also constantly being monitored by email security specialists, who make sure that the system is tweaked to block the latest type of spam. This will not only ensure a high level of email security, but it will also free up bandwidth and reduce the load on the mail server because email traffic has been cleaned before it reaches your network.

Whether it’s to protect your network and server, to save time and money, or to dump that never-ending IT admin email checklist, cloud anti-spam is certainly an option to consider!

Check out our cloud anti-spam solution, sign-up for a FREE 30-day trial and see for yourself how you can benefit from a hosted email security.

 

 

About the Author:

Christina is Web Marketing Content Specialist at GFI Software. She is a keen blogger and has contributed content to several IT sites, besides working as an editor and regular contributor to Talk Tech to Me. Christina also writes for various publications including the Times of Malta and its technology supplement.

 
Comments
Don Upton February 11, 20128:11 pm

There are, of course, caveats to outsourcing any aspect of your business to another group, but the important thing is determining whether or not the benefits outweigh the disadvantages for your particular needs. Hosted anti-spam is a pretty safe bet most of the time, but get a good feel for how satisfied the host’s other clients are first.

Allan Remington February 13, 20128:51 am

Never mind the latest and best technologies, email continuity, automation and full administrative powers – it all comes down to money and time.

Money and time really matter. In this day and age where recession and constant financial problems keep arising, organizations should value IT assets that does not only deliver – but also has some cost-effectiveness in mind.

Agnes D. February 15, 20121:39 pm

Hosted anti spam’s independent junk email quarantine feature is a must-tool not only for large enterprises but also to small-medium sized businesses (SMBs or SMEs) as well. Although spam level has dropped last year – according to Mashable and Symantec Cloud, EACH of us should still be wary enough about our own email usage.

Not completely relying to our email administrator is good start. It will show that we can take care of our own junk email problems, which can then translate to a more empowered email user.

J. Paul February 18, 20121:20 pm

I think that soon hosted anti-spam will become as popular as site hosting itself. In the beginning, when there were no good hosting providers, or they were very expensive, companies hosted their sites in-house. But later, when the hosting market matured, it is more an exception than a rule to have your company’s site hosted in-house. Sooner or later, the same will happen with anti-spam – just a matter of time.

Xerxes Cumming February 23, 201210:34 pm

By eliminating the need to manually filter, delete, and (sometimes) read junk mails in your email account and having to constantly update to the latest version of the email platform are two of the many reasons hosted anti-spam techniques are becoming top-notch in business environments. And with thousands of organizations virtually jumping on to the cloud computing (hosted anti-spam is a variant of the Cloud) bandwagon, it’s only a matter of which hosted anti-spam package to choose.

But let’s not forget that this technology can still be considered as an infant. There will be more features and tools up ahead.